How to make a report?
The centralised external reporting channel of the Office of the Chancellor of Justice receives both written and oral reports of potential breaches.
Before making a report, please review the general requirements for whistleblower protection:
- At the time of the report, the whistleblower must have a legitimate reason to believe that their information about a breach is true.
- The information about a breach must be included in the scope of the Whistleblower Act. Read about the scope.
- The whistleblower must be reporting a breach they have discovered in the course of their work.
Intentionally reporting false information is a punishable act and may result in liability for damages.
The report must include the name of the whistleblower. The Office of the Chancellor of Justice will not process anonymous reports.
The report must include the following information:
- The whistleblower’s name and contact information (email address, telephone number, street address, etc.)
- The operator and breach in question
- A detailed report of the breach
- An explanation of the whistleblower’s position in relation to the subject of the report.
The report must indicate whether the whistleblower wants the Office of the Chancellor of Justice to notify them of receipt of the report. No notice is sent if the whistleblower requests this or if sending one would compromise the protection of the whistleblower’s identity. In this case, the whistleblower is also not provided with information on the authority to which the report has been forwarded. The Office of the Chancellor of Justice sends its notice of receipt within seven days of receiving the report.
Reports may be made in several ways:
- By email or post
Reporting by email or post
Reports may be emailed to [email protected] or sent by post to Chancellor of Justice, PO box 20, FI-00023 VALTIONEUVOSTO, Finland.
The email system has a size limit for attachments. The maximum total size of one email’s attachments may not exceed 10 MB.
Reports containing confidential or otherwise sensitive information should never be sent by regular email. Secure email messages may be sent through the Government’s secure email service.
By law, the sender is responsible for sending a message that contains confidential or sensitive information (Act on Electronic Services and Communication in the Public Sector, 13/2003, section 8).
Making a verbal report by phone or in a personal meeting
Verbal reports may be made by phone. To make a report, call 02951 62600. This number is available 14.00–15.00 on Tuesdays and 10.00–11.00 on Thursdays.
If requested, a personal meeting may be arranged to facilitate reporting. The meeting is held at the Office of the Chancellor of Justice (Government Palace, Snellmaninkatu 1 A, Helsinki). A record is prepared of the meeting, which the whistleblower may review and accept. Personal meetings can be arranged by email at [email protected] or by calling 02951 62600.